Reporting Wages For Unemployment Taxes in Washington State

Today’s blog comes from our Lead Accountant, Adrienne Kaylor.

If you are an employer in Washington state, it’s important to make sure you are reporting wages for unemployment taxes correctly to the Employment Security Department. Reporting requirements are as follows:

Salaried or Commissioned Employees – Report actual hours worked. If hours are not tracked, report 40 hours per week for full-time employees.

Overtime – Report actual hours worked.

Vacation pay – Report the number of hours for leave with pay.

Payment in kind – Report actual hours worked.

Pay in lieu of notice – Report the hours that would have been worked.

Severance pay, bonuses, tips and gratuities – Report zero (0) hours.

You’ll notice that sick time hours are not listed as reportable. According to WAC code 192-310-040, any hours paid for sick time do not need to be reported, as long as they are paid under a qualified plan. A qualified plan is a plan that covers everyone and all employees have access to – in an employee handbook or posted visibly for everyone to see.

As of January 1, 2018, all WA employers are required to offer paid sick leave to their employees and to notify them in writing that the sick time is available to them. If you are abiding by these state requirements, you are paying sick leave under a qualified plan and do not need to report sick wages for unemployment taxes. For more information, or to be sure your plan meets the requirements, contact ESD’s employer registration line at 855-829-8243.

Social Responsibility: If Small Businesses Won’t Take the Lead, Who Will?

If you’re a small business owner, what do you think of the phrase ‘corporate social responsibility’? I imagine it’s somewhere between the phrases ‘employee leave policy’ and ‘estimated tax payments’. It’s just not that exciting sounding!

Photo by Joshua Rodriguez on Unsplash

Although it doesn’t sound sexy, I assure you this is an important concept that has implications for how we at Joy Accounting interact with any business as well as how we run our own business.

Let’s start with the definition. According to this article, corporate social responsibility refers to the “self-imposed responsibility of companies to society in areas such as the environment, the economy, employee well-being, and competition ethics.” When you survey the corporate scene, how many companies are doing well at being socially responsible?

The Inherent Challenge

As noted in the definition, the social responsibility that we’re talking about is self-imposed – meaning that there are no industry or government regulations that compel the company to do so; we are strictly talking ‘above and beyond’. There are a lot of reasons for companies to engage in social responsibility, and motives can range from purely altruistic on one end to simply looking good on the other. But whatever the motive, it is a net positive when the market demands that companies move in a direction towards social responsibility.

Employee well-being (one of the categories listed above) is quite important to any of us who are employees. As the US economy has done quite well, it has become a job seekers’ market. As a consultant working with quite a few large companies in the US, I’ve seen first-hand the race to attract better talent by offering increased salaries and a more attractive benefit package, which is (of course) a good thing. But it’s fair to ask what happens when the tables turn and it’s no longer a job seekers’ market.

This is why I was shocked (in a good way) when in 2015 Dan Price, CEO of Seattle-based Gravity Payments, instituted a minimum salary of $70,000 for everyone in his company. I’m sure this was not a ‘smart money’ move in the traditional capitalistic sense. But it was inspiring because it was clearly designed to improve the lives of employees despite it likely not making sense to the immediate bottom line. (Please check out this article to read more about Dan’s perspective – wow!)

Therefore, the inherent challenge to the small business owner who wants to be socially conscious is to do so for the right reasons – because you truly want to use your business to improve the world we live in.

The Gap to be Filled

If we’ve learned one thing over the last few years of political chaos in much of the Western world, it’s clear that government as a whole cannot be counted on to go ‘above and beyond’ for the citizens that they lead. I wouldn’t exactly give the most powerful governments in the world an ‘A’ on social responsibility over the last few years.

This leaves it to businesses and individuals to fill the social responsibility gap. And the question of whether larger companies will only be as ‘socially responsible as is convenient’ is going to be an important one in the coming years. I hope more people like the Dan Price’s of the world step forward and take the lead – but it’s not a sure thing.

Small business owners, that means you and I have an opportunity to fill this gap. We are uniquely positioned to do this because we do not have the layers upon layers of stakeholders that larger businesses have; we can nimbly steer our company towards social responsibility. Although oftentimes our impact as individual businesses can feel quite small, our collective impact is significant.

In future blogs I’d like to explore a few ways that small businesses can in fact lead the way on social responsibility.